Get the complete Outlook 2016 training course here. Jul 03, 2019 Creating a New Quick Step To create a new quick step, go to the Home tab on the ribbon, and in the 'Quick Steps' menu, click Create New. In the dialog box, name the quick step under the 'Name:' heading, choose an action under 'Actions', and if needed, click Add Action.You can also assign a 'Shortcut key:' and 'Tool tip text:'. Jul 29, 2016 #Office365Challenge - Quick Steps in Outlook allows you to setup custom actions for tasks that you repeat often. Moving certain emails to a folder, forward emails to a specific group of people etc. I am not talking about rules, which always applies to certain emails / scenarios. Quick Steps allows you to be selective on. Sep 02, 2015 To install this update. Office 365 Commercial customers can get the new Outlook for Mac by accessing their Office 365 Portal, (Gear icon Office 365 Settings Software Outlook for Mac icon) or visiting the Software page; Office 365 consumer subscribers can get the new Outlook for Mac by going to their My Account page.; For people who already have Office for Mac 2011 and Outlook for Mac. Oct 28, 2016 Four quick steps use Outlook for Mac with Zimbra at XMission. 28 Oct, 2016 John W. Collaboration, Email, Exchange Replacement, Hosting, Licensing, Mail Server, Office365, Zimbra. Today we talk about how to configure Outlook for Mac with your Zimbra mailbox. Microsoft Outlook for Mac functionality requires Microsoft Exchange Web Service (EWS.
Pre-Flight Check
These instructions are intended specifically for setting up a new email account in Microsoft Outlook 2016 for Mac OS X 10.11.3.
If you have not already created an email address on your server, visit our New User Tutorial: Creating E-Mail Addresses in cPanel.
If you need to configure your email address in Outlook 2016 for Microsoft Windows, see How To Set Up Email in Outlook 2016. For other mail clients, check out our tutorial on setting up other email clients.
Step #1: Add or Edit the Email Account
To set up a new email account or edit the settings on an existing one, click the Tools menu and then select Accounts to open the Accounts panel.
The setup process is slightly different depending on whether you have any existing email accounts configured in Outlook 2016:
Setting up your first email account: If this is your first time setting up Outlook 2016, you will need to click on the envelope icon next to the third option: Other Email (iCloud, Google, Yahoo!, or other accounts):
Setting up an additional email account: Once any email account has been set up in Outlook 2016, additional accounts can be added by clicking the plus sign in the lower left corner and selecting Other Email… from the pull-down menu:
Changing the settings for an existing email account: Click on the account’s name in the account list on the left to make changes to any existing account in Outlook 2016, and skip ahead to Step #4: Editing an Existing Email Account.
Note: You cannot edit an existing email account to directly change its connection method. To change an account from POP to IMAP or vice versa, simply add a new account for the email address as described below and select the desired connection type. Outlook 2016 will allow you to have multiple accounts for the same email address, so an account for [email protected] using IMAP can coexist with an account for [email protected] using POP. To prevent data loss, do not delete the existing account before adding a new one.
Step #2: Configuring a New Email Account
On the account information panel, enter the information as follows:
At first, you will only see the E-mail address and Password fields. Once you enter your email address, Outlook 2016 will recognize that you’re not attempting to connect to a web service such as iCloud, Google, or Yahoo, and will automatically expand the window to reveal all the fields shown in the image above.
E-mail address: requires your complete email address, such as [email protected].
Password: is the password associated with the email account.
User Name: is your full email address. It should exactly match what you entered into the E-mail address field above.
Type: you may select IMAP or POP. IMAP is recommended for its ability to sync messages between multiple devices (to learn more about the difference between the protocols, see IMAP vs POP3 email).
Incoming server:
When using standard (non-SSL) settings, use mail.yourdomainname.com
When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
The default port numbers should not need to be changed unless you have configured your server to use non-standard ports (not common)
Check the box next to Use SSL to connect (recommended)
Outgoing server:
When using standard (non-SSL) settings, use mail.yourdomainname.com
When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
The default port numbers should not need to be changed unless you have configured your server to use non-standard ports (not common)
Check the box next to Use SSL to connect (recommended)
Once you’ve entered all the requested information, click the Add Account button at the bottom of the window to create the account with your specified settings.
Step #3: Configure Security Settings
When you add your email account, an alert window may prompt you to review security settings. This is expected if you have not already purchased and installed a signed, third-party verified SSL certificate on your mail server. If you see no such prompt, then you’re all set and can begin using Outlook 2016 with your email account immediately.
If you do get a security prompt, which specifies that information that you view and send will be encrypted, note that Outlook 2016 will not be able to verify the security of the certificate through a third-party because you are the only authority validating it:
If you wish to proceed with the connection, you have two options:
You can click the Continue button to proceed, with the caveat that you may need to accept the warning each time Outlook connects.
Or, you can permanently store the certificate and treat it as trusted, by clicking Show Certificate and then checking the box next to Always trust … before clicking Continue. You will need to authenticate with your password to store the exception for your self-signed certificate.
Note: A self-signed certificate uses the same level of encryption as a third-party verified certificate; the difference is that it is you who are verifying your server’s identity and not a third party who is paid for the service. However, if you would prefer to use a third-party verified SSL certificate to cover core services (cPanel/WHM, POP3, IMAP, SMTP and FTP) on your server, you can find instructions for ordering and installing an SSL certificate at Install an SSL Certificate on a Domain using cPanel, and you’ll find a guide to installing your certificate on email and other core server services at Installing Service SSLs in cPanel. Should you find that you need any assistance, please feel free to contact a Heroic Support® technician who can assist with obtaining and installing an SSL from the vendor of your choice.
Once connected, Outlook 2016 will download your mail from the server along with any custom directories you’ve added, which will be synced by default.
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Step #4: Editing an Existing Email Account
To change the settings on an existing email account, click the Tools menu and then select Accounts to open the Accounts panel.
Click on the name of the account in the left pane, and make the desired changes:
User Name: is your full email address. It should exactly match the value of the E-mail address field above.
Password: is the password associated with the email account.
Incoming server:
When using standard (non-SSL) settings, use mail.yourdomainname.com
When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate incoming mail server value (POP3 should be 110 for non-SSL connections and 995 when using SSL; IMAP should be 143 for non-SSL connections and 943 when using SSL.)
Check the box next to Use SSL to connect (recommended) for a secure connection.
Outgoing server:
When using standard (non-SSL) settings, use mail.yourdomainname.com
When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate outgoing mail server value (25 for non-SSL connections and 465 when using SSL; Unlike many other mail clients, Outlook 2016 does not require you to use port 587 on Mac OS X).
Check the box next to Use SSL to connect (recommended) for a secure connection.
The More Options… button will allow you to configure authentication for the outgoing (SMTP) mail server:
Authentication: Typically, Use Incoming Server Info is sufficient, but if you receive connection errors due to SMTP authentication, you may need to select User Name and Password. Do not select None; you will not be able to send mail if None is selected as the authentication type.
User Name: This field can only be filled in if you use the User Name and Password authentication type. If enabled, it must be the full email address.
Password: This field can only be filled in if you use the User Name and Password authentication type. If enabled, use the email account’s password.
Bonus: Select IMAP Folders to Sync
By default, Outlook 2016 for Mac OS X will sync all IMAP folders. To specify which ones you want to sync, pull down under the Tools menu and select IMAP Folders… to bring up the Folder Browser.
In the Folder Browser, you will see a list of your accounts in the left pane.
In the first pane, click on the IMAP account’s name
In the second pane, click on INBOX (or the desired custom folder, if listed)
In the third pane, click on the folder to which you want to subscribe or unsubscribe.
Folders to which you already are subscribed will be displayed in bold type, while folders to which you are not currently subscribed will be displayed in a light-face font. Note that on some versions of Mac OS X, the distinction can be almost imperceptible.
Clicking on the name of a folder to which you are subscribed will allow you to click the red ( – ) Unsubscribe button in the top-left menu, and clicking on the name of a folder to which you are not subscribed will allow you to click on the green ( + ) Subscribe button in the top-left menu.
You can not unsubscribe to default account folders, such as Drafts, Junk, Sent, and Trash.
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Outlook for Mac is adding several highly requested features for Office 365 customers, including the ability to send an email at the time of your choice and request delivery notifications and read receipts. These additions deliver on four of our top 10 requested features, and are designed to help you get more done quickly and stay in control of the day ahead.
A big part of our prioritization of new features and enhancements comes from the votes and feedback we receive from you at our Outlook UserVoice site, and the input we get from our Office Insiders. We thank you all for your feedback and are excited to hear what you think of our new additions!
Here’s a look at what’s new.
Send your emails when you want
The best time to write an email and the best time to send an email may not always align. With our new Send Later feature, you can write an email now and schedule it to be sent automatically at the perfect time. Once you are done drafting your email, click the drop-down next to Send and then select Send Later. Choose the date and time to send the email and the message is saved to your Drafts folder. When the scheduled time comes, the email is automatically sent—you don’t even need to have Outlook or your computer open!
This feature is available to Office Insider Fast users today and coming to Office 365 subscribers in July. For more details, see Can I delay or schedule the delivery of email messages in Outlook 2016 for Mac?
Use read and delivery receipts to track your emails
Sometimes you need to be notified that an important email has been delivered to and read by your recipient. Outlook for Mac now supports both read and delivery receipts. A delivery receipt confirms delivery of your email message to the recipient’s mailbox, but not that the recipient has seen it or read it. A read receipt confirms that your message was opened.
In Outlook for Mac, the message recipient can decline to send read receipts. For more details, see Request a read receipt or delivery notification.
Spend less time writing emails
Sending the same email over and over again? Email templates are great for sending messages that include information that infrequently changes from message to message. Compose and save a message as a template and then reuse it when you want it. New information can be added before the template is sent as an email message. For more details, see Can I create email templates in Outlook 2016 for Mac?
Stay on top of your day by creating calendar events and tasks from emails
Emails contain the important information you need to get things done throughout the day. Often, however, those tasks need to be scheduled as part of your day to get completed on time. You can now drag and drop emails directly to your calendar to reserve that time. The subject of the email becomes the calendar subject, and the body of the email goes in the notes field.
For those of you who are task users, you can do the same thing. Drag the email to your task view to create new items.
Improving the account setup experience
Quick Steps Outlook For Mac 2016 Download
We’ve simplified the Add Account experience in Outlook for Mac. Previously, you needed to know details about what type of account you have (e.g., Office 365 or Exchange, IMAP or POP). Now you can simply enter your email address and Outlook detects your account settings and guides you through the process. And if you’ve signed in to other Office apps before launching Outlook for the first time, you will be asked if you want to add that account automatically. For more details, see Set up Outlook on your Mac.
How do I get all these new improvements?
The Send Later feature is available to Office Insider Fast users today on version 15.36 (170606) and will be available to all Office 365 subscribers in July. The Request a Delivery and Read receipts, email templates, and creating calendar events and tasks from emails additions are available today to all Office 365 subscribers on version 15.35 (170610). The improved account setup experience is available to all Outlook Mac users on version 15.34 (170515).
Let us know what you think of our additions! If you have other ideas for what would make Outlook for Mac even better for you, let us know on our Outlook UserVoice site.